Team Meeting Scheduler
Doodle-style availability grid that ranks slots by how many teammates can attend.
Written by Golam Rabbani, Founder & Lead Engineer
How to use this team meeting scheduler
- Type each attendee's name in the "Add attendee" field and press Add (or Enter) to build the list.
- Type each candidate time slot (e.g. "Mon 9 AM") in the "Add time slot" field and press Add.
- In the Availability grid, tick the checkbox for every attendee-and-slot combination where that person is free.
- Press "Find best time" to rank all slots by the number of available attendees.
- Read the ranked list — slots with the highest count earn a "Best" badge — then press "Copy summary" to share the result.
About this team meeting scheduler
The team meeting scheduler helps groups find the time slot that fits the most people. You provide a list of attendees, a list of candidate slots, and a checkbox for each attendee-and-slot pair; the tool counts who is free at each slot, sorts all slots from most to fewest available, and highlights the top result with a "Best" badge.
The algorithm is a simple availability count: for each slot it tallies the number of attendees whose checkbox is ticked, then sorts slots in descending order of that count. Ties remain in their original entry order. Any slot that matches the highest count receives the "Best" badge; the result panel also lists who is missing from each slot so you can follow up with conflicts. The scheduler runs entirely in your browser — your names and slot data are saved in localStorage so the grid survives a page reload without being sent to any server.
For a concrete example: add five attendees (Alice, Bob, Carol, Dan, Eve) and four slots (Mon 9 AM, Mon 2 PM, Tue 10 AM, Wed 3 PM). After filling in the grid, Mon 9 AM has 4/5 available (Alice is missing), Mon 2 PM has 3/5, Tue 10 AM has 5/5 (everyone free), and Wed 3 PM has 2/5. The tool ranks Tue 10 AM first with a "Best" badge, followed by Mon 9 AM, Mon 2 PM, and Wed 3 PM. Ideal for small teams, project kickoffs, or recurring syncs.
FAQ
- What does the team meeting scheduler actually calculate?
- For each time slot it counts how many attendees have their checkbox ticked, then ranks all slots from highest to lowest availability. Slots tied for the top count all receive the "Best" badge.
- Does this tool integrate with Google Calendar or Outlook?
- No. The scheduler is fully client-side and has no calendar integrations. You enter availability manually by ticking checkboxes, then copy the ranked summary to share however you like.
- How can I share the results with my team?
- After pressing "Find best time", a "Copy summary" button appears. It copies a plain-text ranked list — showing each slot, its available count, and any missing names — that you can paste into an email, chat message, or document.
- Is my data stored on a server?
- No. The team meeting scheduler runs entirely in your browser. Attendee names, slot labels, and availability are saved only in your browser's localStorage; nothing is transmitted to a server.
- What happens if two slots tie for the most available attendees?
- Both slots earn the "Best" badge and both are highlighted in the results list. They remain in the order they were added, so you can break the tie manually based on preference.
- Is the tool free to use?
- Yes, the team meeting scheduler is free with no account or signup required.